Conferences, forums, seminars, conventions, seminars… The key tips for successfully organizing a corporate event, whether internally or with clients is usually to hire the right Perth event hire company.
Organize a conference, convention or symposium may seem simple enough. However, the success of such events involves follow specific rules.
The first step in the Organization of an event is the definition of the target audience. It does not say the same thing when addressing its customers, its partners or its managers internally. We must then find the theme. Find a good topic and a good title is often the key to the success of an event. To do this, do not seek to address the themes already fashionable at the time of the preparation of the event but strive to find subjects which will climb to power in the coming months.”
As much important is the choice of the speakers. In general, for a symposium internally, it is advisable to appeal to anyone outside the company, preferably known. Conversely, the intervention of a person from the company is more appropriate for an event for its clients. “What executives prefer, are managers of other businesses that bring an outside look at their internal organization. It is all the more interesting that appealing to these people is often less expensive to seek a professor or a journalist. Generally, the leader of the company invites one of his peers. A possibly burden for him to intervene in turn by return of elevator.
In parallel with these efforts, the selection and reservation of a room must be carried out the most upstream as possible. The choice of the place of the event is crucial. In the limit, it is the first element which must be dealt with, or even before the choice of the subject. Because it must ensure a room well proportionate to the public awaited and well located, that is well served by public transport and in an area suitable for the intended audience. The simplest is naturally to do this in its premises if there is adequate room. Otherwise, should be used for rent.
Another element to take into account: the choice of the date. We must pay close attention to the calendar and absolutely prohibited periods of school holidays and certain days of the week: Monday and Friday, period start or weekend and Wednesday, children’s day. This leaves the final lack of availability: Tuesday or Thursday. Finally, before setting a date, we must think to check in his professional environment as no grand sectoral event or similar event only takes place during or around the time period chosen. Similarly, a watch on possible strikes of transport or the weather forecast.
The ten golden rules of organizing an event
1 Be sure to clearly define the target audience.
2. Select a carrier theme with a good title.
3. Find a speaker who excites interest (known or recognized by the sector).
4 Book a suitable room very upstream of the event.
5. Select a date and time appropriate. Focus on Tuesday and Thursday. For a 1 h 30, prefer 18 h – 19 h 30 conference. If it is internal, a little earlier: 17 h 30 – 18 h.
6. Send invitations three weeks in advance by relying on a ratio of a person on 10. A reminder a week before the day J.
7. Carry out a rehearsal a few days before.
8 Badge people.
9 Organize a cocktail at the end of the event to facilitate contacts.
10 Send a report by e-mail to all of the people who were invited and put it online. Remember to attach a plug of appreciation.